Project Admnistrator Job Vacancy at Doctors With Africa Cuamm

Jan 6, 2026 - 18:00

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Project Admnistrator Job Vacancy at Doctors With Africa Cuamm

POSITION: PROJECT ADMINISTRATOR

Roaster Vacancy: Doctors with Africa is looking for project administrators for its operations in Dodoma, Iringa and Shinyanga to be selected for its roaster.

A roaster is a pool of candidates who have been selected in advance and are ready to be employed when needed.

Company Description:

Founded in 1950, Doctors with Africa CUAMM was the first NGO focused on healthcare to be recognized by the Italian government. It is now one of the leading organizations working to protect and improve the well-being and health of vulnerable communities in Sub-Saharan Africa. The NGO promotes long-term health cooperation projects, intervening also in emergencies to ensure that services are available to all.

CUAMM’s action focuses on health system strengthening and targets the weakest population groups, particularly women and children. CUAMM’s international and national staff work together on the front line to strengthen local health systems, in resource-limited contexts where the commitment and contribution of the individual can make a real difference.

Job Position

Application deadline: 15/01/2026

Start date: Roaster Vacancy*

Job position: Project Administrator

Location: Dodoma, Iringa, Shinyanga

Purpose of the role

Working closely with the Project Manager, the Project Administrator will ensure the proper administrative management of the project at transparency and efficiency level, in line with the local and international norms, as well as for the activities within the human resource area. He/She will support and assist the Project Manager in carrying out financial, logistical and administrative tasks and will be responsible for the work plan and performances of the accountant at his/her team disposal.

Key duties

Financial Management: Oversee project expenditures, bank accounts, reconciliations, and ensure accurate financial documentation.
Accounting Supervision: Monitor and guide project accountants, ensuring proper data entry and cash counts.
Budget & Reporting: Support the Project Manager with budget management and preparation of donor/interim/final reports.
Audit & Compliance: Provide documentation for audits and ensure compliance with local and international standards.
Human Resources: Manage staff contracts and maintain leave records in line with legislation and project budgets.
Procurement & Logistics: Ensure timely and compliant purchasing, asset handovers, and proper use/documentation of vehicles and construction works.

Qualification: Accountant

Objectives & Expected Results

OBJECTIVE:

In collaboration with and support to the project manager, will ensure the proper administrative management of the project at transparency and efficiency level, in line with the local and international norms in term of efficiency and transparency in full compliance with local and international regulations.

EXPECTED OUTPUTS/DELIVERABLES:

Proper project documentation archive ensured;
Respect of administrative, accounting and financial local and international regulation ensured;
Compliance with the administrative procedures ensured.

Specific Tasks and Activities

ACCOUNTING:

To ensure the accountability information of the projects updated;
To address, supervise and monitor the correct data entry records in the Lotus daily managed by the project accountants;
To ensure detailed documentation of expenses (invoices, receipts…) and financial movements, which is correct for the final reporting;
To manage the expenditure and the bank account related to the project by providing the proper documentation;
To prepare monthly bank accounts reconciliation;
To check and sign over the weekly projects’ cash counts prepared by the projects’ accountants;
To support the Project Manager in managing the project budget and the bank account and to ensure all the referred documentation;
To monitor the projects financial evolution by preparing monthly Level of Expenditures Report per single project;
To ensure the uploading on Drive of all the relevant projects documents and expenditures justifications by the 15th of every other month;
To support the Desk Officer in Italy and Country Administrator in Ethiopia in the preparation of external and internal Audit documentations (accounting books, spread-sheets reports, reconciliation, costs and income analysis, contributions reconciliation, contracts, projects realizations costs reconciliation, projects documentations, fixed assets register reconciliation, exchange currency re-valuations, and other required documentation, etc.).

SUPPORT REPORTING

Ensuring the delivery documentation of materials purchased with funds of the project to the Counterparty;
Supporting the Project Manager in the elaboration of interim and final reports that CUAMM Padova HQ/CUAMM Ethiopia HQ will have to present to the donors.

QUARTERLY FUNDS REQUEST:

To support the Project Manager in the development of the monthly and quarterly request for funds.

To ensure employment contracts for all staff involved in the project (either the one used on an ongoing basis that the occasional one) in line with the delineated expenditure and comply with the specific legislation of the Country;
To develop and keep updated a field annual leave monitoring tool;

TRAINING:

To make sure that all the financial aspects of the training activities of the Project are reported and documented.

PURCHASES and LOGISTIC:

To support the Project Manager in purchasing activities;
To ensure that all the purchases are done following the correct procedures;
To ensure all documentation about the material and equipment purchased with the project funds.
To ensure proper documentation of donations and handing-over of project assets to beneficiaries.
Goods and services are procured on time for the smooth implementation of the project.

VEHICLES:

To verify the correct use of the vehicles of the project;
To ensure the correct documentation of the vehicle use.

CONSTRUCTION

To ensure the necessary documentation (photos, drawings, letters of the counterparty) to demonstrate the construction and rehabilitation activities carried out

Responsibility

The Accountant is responsible for recording accounting transactions, ensuring archive of supporting documents, correspondence, reports and documents and for supporting the administrative team in ensuring the good administration and accounting of the coordination offices and project in term of efficient, effective and transparent use of financial resources available, as well as being in full compliance with local and international regulations.

Hierarchical Relations within CUAMM organogram

First Supervisor:

Senior Accountant

Second Supervisor:

Project Manager

Duty Station

The candidate is requested to keep a flexible attitude and good degree of adaptation to possible modifications and/or integration to the foreseen duties on the basis of necessities that may arise locally,
The employee is requested to keep a flexible attitude and good degree of adaptation to possible modifications and/or integration to the foreseen duties on the basis of necessities that may arise locally, and to make an effort to integrate his/her work in the wider context of organisation presence in Tanzania in order to facilitate consistency and continuity among current and prospective projects.

Mode of Application

Send CV and Motivation letter to the following email address:
tanzania@cuamm.org

Applicants are required to submit their applications by the deadline to the email address, indicating clearly in the email subject “VACANCY – Application for the position of Project Administrator ”

Only shortlisted applicants will be notified.

Deadline: 15th January 2026

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