Administrative Assistant Job Vacancy at MEKONSULT!

Administrative Assistant Job Vacancy at MEKONSULT!

Position: Administrative Assistant

Company: MEKONSULT! 

About Us 

MEKONSULT is a trusted provider of integrated asset management and risk mitigation solutions.  We specialize in inventory management, physical verification, cargo superintendence, cargo  survey, inspection services, warehouse inspections, and collateral management—helping  businesses enhance efficiency, compliance, and financial security. Our expert team ensures the  safety, accuracy, and reliability of assets across various industries. 

The Opportunity 

Are you an organized, detail-oriented professional with excellent communication skills?  MEKONSULT is looking for a proactive Administrative Assistant to support daily office operations  and ensure smooth coordination across departments. This role is ideal for someone who thrives  in a fast-paced environment and enjoys multitasking while maintaining high standards of  professionalism. 

Responsibilities

• Office Administration: Manage daily office operations, ensuring a well-organized and  efficient workplace.  
• Scheduling & Coordination: Arrange meetings, appointments, and travel logistics for  staff and management.  
• Communication Management: Handle incoming calls, emails, and correspondence  professionally and promptly.  
• Document Management: Maintain accurate filing systems, records, and documentation  (both physical and digital).  
• Report Preparation: Assist in preparing reports, presentations, and official documents. 
• General Administrative Support: Assist in preparing, printing, organizing, and compiling  documents and materials for various office needs, ensuring completeness and proper  formatting.  
• Office Supplies & Inventory: Monitor and order office supplies to ensure uninterrupted  workflow.  
• Front Desk Support: Welcome visitors, ensure all guests sign the logbook, and maintain  an active reception area by ensuring it is not left unattended for extended periods.
• Data Entry & Database Management: Accurately input, update, and maintain data in  internal systems, spreadsheets, or databases.  
• Meeting Support: Prepare meeting agendas, take minutes, and follow up on action points  to ensure timely completion.  
• Travel & Logistics Coordination: Book transport, accommodation, and prepare travel  itineraries, including necessary documentation.  
• Confidential Information Handling: Maintain confidentiality of sensitive company  information and documents.  
• Compliance & Documentation: Ensure office procedures and documentation comply with  company policies and regulatory requirements.  
• Event Coordination: Support planning and organizing company events, workshops, or  training sessions.  
• Office Equipment Management: Ensure office equipment (printers, scanners, etc.) is  functional and arrange maintenance when necessary. 
• File Archiving & Retrieval: Organize and archive old records, ensuring easy retrieval  when needed.  
• Procurement Assistance: Support purchasing processes by requesting quotations,  preparing purchase orders, and coordinating with suppliers.  
• Health & Safety Support: Ensure the office environment meets basic health and safety  standards. 

Requirements

• Minimum of a Bachelor’s degree in Business Administration, Office Management, or a related  field. 
• At least 2-3 years of experience in an administrative or office support role. • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). 
• Strong organizational and multitasking skills. 
• Excellent written and verbal communication skills. 
• High level of professionalism, integrity, and attention to detail. 
• Ability to work independently and as part of a team. 
• Strong time management and problem-solving skills. 

How to Apply

Interested candidates should submit their updated Curriculum Vitae (CV) with names and contacts  of three professional referees via email to jobs@mekonsult.co.tz. 

Application Deadline: March 29, 2026.