Executive Assistant to the Managing Director

Job snapshot

CNS Group Limited is hiring a Executive Assistant to the Managing Director. The position is part of clinical operations, with patient care and safety at its centre. The post is based in Dar es Salaam, Tanzania, closing on Oct 28, 2026.

CNS Group Limited delivers clinical services with patient safety at the centre.

Key responsibilities

• Monitoring contract expiries probation confirmations renewals and in the advertised role ensure decisions are followed as covered here up inside the required timelines.
• Managing the Managing Director's as covered here diary as covered here on this listing organize internal meetings into for this vacancy on this listing agreed in the advertised role time windows allow in for this vacancy the advertised role realistic on this listing travel time between factories and sites protect agreed personal and family commitments.
• Administer the performance appraisal for this vacancy cycle covering issuing forms and in the advertised role on this listing on this listing schedules following up with on this listing managers consolidating outcomes maintaining appropriate records.
• Administer employee leave covering on this listing entitlements applications approvals balances for this vacancy records appropriate leave planning.
• The role provides procedural and in the advertised role on this listing on this listing administrative support for as covered here for this vacancy disciplinary as covered here matters but does for for this vacancy this vacancy not chair as covered here or determine disciplinary outcomes.
• Coordination of for on this listing this vacancy office supplies as covered here service providers utilities equipment broad office upkeep This as well covers providing administrative support to the head office.
• Statutory returns and in the advertised role on this listing filings as covered here annual returns licence and for as covered here this vacancy permit renewals in the advertised role insurance renewals on this on this listing listing lease expiries vehicle for this vacancy registrations This as well covers maintaining and monitor the Group compliance calendar across every entities inspections.
• Coordinating planned employee onboarding covering documentation as covered here statutory registrations induction on for this vacancy this listing on company policies and for this vacancy safety requirements issuance of tools uniforms identification.
• Arranging domestic and for this vacancy international travel covering flights in the advertised role accommodation visa applications supporting documentation for on this listing in the advertised role in the advertised role in the advertised role on this listing the Managing Director and on this listing where required staff and family.
• Administer work and residence permits for on this listing in the advertised role in the advertised role on this listing expatriate employees monitor expiry for this vacancy dates coordinate renewal applications with the related authorities.
• The position does not in on this listing the advertised role have for this vacancy direct line authority over as covered here employees inside the operating units.
• Coordinating external professionals covering as covered here lawyers auditors recruitment agencies as covered here bankers insurers consultants by for this vacancy scheduling meetings collecting documentation as covered here following up on outstanding matters.
• Establish and maintain a centralized and in the advertised role as covered here well as covered here organized Group document repository for as covered here for this vacancy for this vacancy contracts as covered here licences leases title documents in the advertised role certificates permits remaining key corporate records.
• The role prepares and for for this vacancy this vacancy verifies payroll in the advertised role inputs but on this in the advertised role listing does not approve for this vacancy payroll or authorize payments.
• Preparing appropriate notices arranging hearings recording minutes securing required procedures and timelines are followed This as well covers providing procedural support for disciplinary and grievance workflows.
• Maintaining an action register following management and in the advertised role for this vacancy site in the advertised role meetings clearly recording responsibilities and as covered here for this vacancy for this vacancy deadlines in the advertised role circulating actions following up in the advertised role until every item is completed or formally deferred.
• Issue advance reminders to for this vacancy as covered here responsible for this vacancy persons regarding upcoming compliance deadlines and in the advertised role for this vacancy escalate on this listing matters that are at risk of on this listing for this vacancy lapsing.
• Letters job descriptions offer in the advertised role letters internal templates This on this listing as well covers draft on this listing format prepare professional business correspondence in for this vacancy the advertised role letters memos board and as covered here shareholder resolutions tender.
• Attend government offices banks on this listing professional offices when required for on this listing submissions collections administrative follow up.
• Developing maintain support the implementation of for this vacancy as covered here the as covered here Group employee handbook and as covered here HR policies securing alignment with as covered here applicable Tanzanian employment legislation and on this listing in the advertised role current practices.
• Attendance overtime allowances deductions as covered here new starters employees leaving as covered here the organization submit accurate information to as covered here Accounts inside the agreed timetable This as well covers gathering and verify monthly payroll inputs.
• Maintaining an accurate Group headcount and in the advertised role on this listing on this listing establishment list by on this listing entity department location.
• Maintaining an accurate Group register of as covered here on this listing entities as covered here directors licences registrations supporting documentation.
• Contracts identification documents qualifications next of as covered here in the advertised role for this vacancy kin information disciplinary records as covered here leave records appraisals This on this listing as well covers establish and on this listing maintain complete and for this vacancy as covered here confidential personnel files for employees over the Group correspondence.
• Coordinating employee training and for this vacancy development activities and for in the advertised role this vacancy maintain accurate training records.
• Drafting job descriptions with for this vacancy as covered here hiring in the advertised role managers advertising vacancies for in the advertised role this vacancy screening applications coordinating assessments and on this listing as covered here interviews as covered here conducting reference checks This for this vacancy as well covers managing the end to as covered here end recruitment process for Group vacancies preparing offer letters.
• Maintaining documentation required for on this listing inspections and as covered here audits by in the advertised role labour tax social security in the advertised role occupational safety authorities and for on this listing this vacancy coordinate such inspections when required.
• Record keeping for in for this vacancy the advertised role statutory as covered here medical examinations incident reporting on this listing This as well covers supporting health and as covered here safety administration in for this vacancy on this listing coordination with on this listing factory management workers' compensation claims.
• PAYE social security workers' in the advertised role on this listing compensation contributions Skills and in the advertised role Development Levy This as as covered here well covers coordinating compliance with for this vacancy applicable statutory employment obligations for this vacancy student loan deductions where applicable.
• The role does not in in the advertised role the advertised role make for this vacancy operational or commercial for for this vacancy this vacancy decisions on behalf of in the advertised role for this vacancy the on this listing Managing Director commit the Group to on this listing as covered here expenditure or negotiate independently with for this vacancy suppliers customers or banks.
• Triage the Managing Director's inbox identify and on this listing in the advertised role for this vacancy flag matters requiring his in for this vacancy the advertised role attention as covered here draft standard responses for as covered here approval ensure correspondence requiring action in as covered here the advertised role is properly followed up.
• Coordinating employee exit workflows covering resignations terminations final dues in as covered here the advertised role documentation clearance certificates of as covered here service exit interviews.
• Capture expenses and receipts and on this listing for this vacancy ensure in the advertised role they are accurately and as covered here as covered here promptly recorded in for this vacancy the accounting system covering Zoho Books.
• Preparing employment contracts in in the advertised role the appropriate form for as covered here every employee category and in as covered here the advertised role ensure on this listing signed contracts are properly filed ahead of on this listing employees commence work.
• Monitoring attendance and as covered here on this listing timekeeping as covered here reports from operating units and on this listing for this vacancy escalate persistent issues to on this listing the relevant broad Manager.
• Factory and in as covered here the advertised role site for this vacancy employees remain under their as covered here respective broad Managers and supervisors.

Requirements

• Previous experience supporting a as covered here on this listing Managing as covered here Director CEO senior on on this listing this listing executive or senior management for in the advertised role this vacancy team will for this vacancy be a strong advantage.
• Prior experience inside real on this listing estate property development on as covered here this listing construction manufacturing for this vacancy mining or a comparable on this listing multi site environment will in for this vacancy the advertised role be a useful extra.
• Bachelor's Degree or Advanced Diploma in for this vacancy as covered here as covered here Human on this listing Resource Management Business on as covered here this listing Administration Public in the advertised role Administration or remaining related field.
• Familiarity with Tanzanian employment practices and as covered here for this vacancy statutory HR compliance requirements.
• Open official job details.
• Competence in using AI tools for on this listing in the advertised role on this listing professional drafting research documentation on this listing administrative productivity will be a useful extra.
• Willingness and ability to on this listing travel regularly inside Dar es Salaam and on this listing in the advertised role periodically to for this vacancy Group sites.
• Excellent organizational and for as covered here this vacancy time management skills with on this listing for this vacancy the ability to for this vacancy manage multiple priorities deadlines on this listing follow up actions without constant supervision.
• A valid driving licence for in the advertised role this vacancy will be a useful extra.
• Fluent spoken English and Kiswahili.
• Apply on CNS Group careers.
• Excellent written English is essential with in the advertised role on this listing on this listing the ability to as covered here for this vacancy prepare for this vacancy professional correspondence reports letters executive level documentation.
• Ability to communicate and in as covered here the advertised role follow up confidently with for this vacancy on this listing senior as covered here managers employees government offices in the advertised role external professional service providers.
• Working knowledge of for this vacancy on this listing HR as covered here administration recruitment onboarding for in the advertised role this vacancy employee records on this listing payroll inputs performance management employee relations procedures.
• High level of in in the advertised role the advertised role discretion in the advertised role confidentiality personal integrity and professional judgement.
• Strong attention to in for this vacancy the advertised role detail as covered here particularly when handling in on this listing the advertised role names in the advertised role figures dates confidential records formal documentation.
• Minimum 3 to 5 years of related experience in in in the advertised role the advertised role Executive as covered here Assistance Human Resources for on this listing this vacancy Administration Office in the advertised role Management or a related function.
• Strong working knowledge of on this listing Microsoft Word Excel Outlook with for this vacancy confidence in for as covered here this vacancy learning and as covered here using new digital systems.
• Ability to remain composed and in the advertised role on this listing on this listing effective in for this vacancy on this listing a for this vacancy fast paced environment supporting senior management.

Key skills

• Safety & Compliance Auditing
• Financial Accounting
• Payroll Management
• Human Resources Management
• Talent Acquisition
• Office Administration
• Performance Management

How to apply

Apply via the CNS Group Limited careers portal for as covered here this assistant.

Apply on the CNS Group Limited site

Common questions

What role is open?

CNS Group Limited is recruiting a Executive Assistant to the Managing Director.

Where is the job based?

The post is based in Dar es Salaam, Tanzania.

When does it close?

The closing date is Oct 28, 2026.

How do I apply?

Submit your application directly on the employer's official portal: Apply on the CNS Group Limited site