Procurement Officer
Job snapshot
Mwanga Hakika Bank Limited is recruiting a Procurement Officer. The role keeps critical data platforms available, secure, and performing.
| Role | Procurement Officer |
|---|---|
| Employer | Mwanga Hakika Bank Limited |
Mwanga Hakika Bank Limited maintains the database and application infrastructure behind its services.
Role overview
The Procurement Officer will be responsible for supporting the bank in procurement activities, cost control, and other general duties.
This position will work closely with all Departments/Branches across MHB, ensuring cost-efficiency, maintenance of assets, and contributing to the organization's overall budgetary control efforts.
The ideal candidate will possess a strong understanding of procurement processes, cost management, and the importance of maintaining bank assets and tools.
This role demands high attention to detail, excellent organizational skills, and a proactive approach to work in a fast-paced environment.
This role requires an individual who can manage procurement and asset maintenance with a cost-conscious mindset, all while working across multiple departments to keep the organization running smoothly.
The role will be fast-paced and demand excellent organizational, financial, and communication skills.
SUMMARY OF THE KEY DUTIES AND RESPONSIBILITIES.
Procurement & Cost Management : Receive and review purchase requisitions for completeness before submission to the Senior Procurement Officer.
preparing Requests for Quotations (RFQs), Requests for Proposals (RFPs), and Local Purchase Orders (LPOs) for review and approval.
Source quotations from approved suppliers in accordance with the Bank's procurement procedures. Follow up with suppliers so that delivery of goods and services.
coordinating the receipt of goods and confirm that deliveries match purchase orders and specifications.
Report any procurement issues or delays to the Senior Procurement Officer.
monitoring and track expenditures, ensuring adherence to set budgets and cost-saving targets.
carrying out regular analysis of procurement data to identify opportunities for cost reduction and efficient purchasing.
making sure Value for Money in all procurements.
Vendor & Supplier Management.
maintaining an up-to-date database of approved suppliers.
building and maintain strong relationships with suppliers and vendors, ensuring competitive pricing and deliveries.
carrying out regular assessments of supplier performance so that quality, service, and delivery standards are met.
coordinating the receipt and inspection of goods, ensuring they meet the required specifications and quality standards.
assisting in supplier prequalification and evaluation exercises.
Procurement Documentation.
maintaining accurate procurement records and filing systems.
making sure all procurement documents are complete and properly filed.
Track the status of purchase requisitions and purchase orders.
maintaining procurement registers and update procurement records.
Budget Tracking & Reporting.
assisting in the development of departmental budgets related to procurement and maintenance.
Track and report on budget variances, providing recommendations for corrective actions when necessary.
assisting in the preparation of financial reports and cost control summaries for management review.
Health & Safety Compliance.
making sure that all bank assets, tools, and vehicles comply with safety regulations and undergo regular safety checks.
making sure that maintenance activities do not interfere with day-to-day operations and are carried out efficiently.
Collaboration & Communication.
Work closely with cross-functional teams to understand departmental needs and help facilitate the procurement of materials and services.
assisting in resolving any procurement-related disputes or challenges promptly and professionally.
preparing routine procurement reports for review by the Senior Procurement Officer.
maintaining records of outstanding purchase orders and supplier deliveries.
gathering procurement data to support management reporting.
coordinating with Finance to facilitate supplier invoice processing and payment follow-up.
A: Required Qualifications.
A minimum of Bachelor's Degree in Business Administration, Procurement, Finance, or a related field.
Proven experience in procurement processes.
Strong understanding of cost-saving strategies and budget monitoring.
B: Required Experience.
1-2 years of relevant experience in procurement, cost control, or administrative support in a fast-paced environment (banking experience is an advantage).
C: Required Knowledge and Skills.
Excellent organizational skills with a keen eye for detail.
Strong negotiation skills and the ability to build relationships with suppliers.
Problem-solving abilities to address procurement and asset-related issues efficiently.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with procurement software.
Time management skills to balance multiple tasks and meet deadlines.
Strong communication and interpersonal skills to interact with all levels of the organization and external vendors.
Proactive approach to identifying cost-effective solutions and asset management strategies.
KEY BEHAVIORS COMPETENCY NEEDED.
(List of personal attributes, motives, values and/or characteristics required for the person to possess to carry, manage responsibilities towards meeting various Organization and particularly Departmental targets.
Personal Attributes.
High level of integrity and trustworthiness.
Ability to work effectively in a busy, dynamic environment.
Focused on achieving cost-saving targets and improving operational efficiency.
Team-oriented with the ability to collaborate across departments and manage vendor relationships professionally.
COMMUNICATION AND FUNCTIONAL RELATIONSHIP.
(Detail the working contacts within and outside the organization, indicating the purpose of the contact).
All employees.
Branches.
Vendors.
Apply through Mwanga Hakika Bank careers page.
Key responsibilities
- CompanyMwanga Hakika Bank Limited.
- Position.
- DepartmentOperations & Service Excellence.
Key skills
How to apply
Apply through the Mwanga Hakika Bank Limited careers portal for this Procurement Officer.
Apply on the Mwanga Hakika Bank Limited site
Common questions
- What role is open?
- Mwanga Hakika Bank Limited is recruiting a Procurement Officer.
- How do I apply?
- Submit your application directly on the employer's official portal: Apply on the Mwanga Hakika Bank Limited site
Jobconnect application guidance
Before applying for Procurement Officer, review the requirements carefully, tailor your CV to the role, and follow the instructions shown in the advert.
- Identify 2-3 requirements from the advert and make sure they are clearly visible in your CV, cover letter, or application message.
- Prepare a short application message that mentions the exact job title and why you fit the role.
- Keep your phone and email active after applying so you do not miss interview or assessment updates.
CV hints for this job
For Procurement Officer at Mwanga Hakika Bank Limited.
Interview preparation
Jobconnect practice questions, not confirmed employer interview questions. Base your answers on your own experience.
General practice What would you want the employer to clarify about this advert? Prepare a question about something genuinely unstated. Do not assume pay, benefits or working arrangements.
General practice What would you need to learn to perform this role well? Explain any gap honestly and the practical steps you would take to learn.
General practice Describe a time you worked with others to solve a problem. Distinguish your own contribution from the team outcome.
General practice How do you organize work when priorities compete? Use a real example covering priorities, communication and results.
General practice Why are you interested in this role? Refer to the advertised work and your goals, not invented claims about the employer.
View sample application letter Dynamic draft tailored to this job post. Edit it before sending.
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Refer to the letter heading above, I am writing to apply for the Procurement Officer position. After reviewing the advertised requirements, I believe my skills, experience, and commitment to professional results make me a strong candidate for this opportunity.
My background has prepared me to contribute effectively in work relevant to Procurement Officer. I can bring relevant experience, strong attention to detail, and the ability to work responsibly with teams, clients, and organizational priorities. In tailoring this application, I would highlight evidence related to Mwanga Hakika Bank Limited | Operations & Service Excellence.
I am especially interested in this role because it gives me an opportunity to apply my strengths, support the organization objectives, and continue growing professionally while delivering reliable results.
I have attached my CV and supporting documents for your review. I would appreciate the opportunity to discuss how my qualifications match this position.
Thank you for considering my application.
Apply through the official Mwanga Hakika Bank careers page.
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