Digby Wells Environmental Job Vacancy — HR and Talent Coordinator
At Digby Wells, our people enable the work that matters. We are searching for an organised, service-driven and detail-focused HR and Talent Co-ordinator to provide the operational backbone of our HR function.
Position: HR and Talent Coordinator
Digby Wells Environmental | Permanent
Dar es Salaam, Tanzania
Job Description
At Digby Wells, our people enable the work that matters. We are searching for an organised, service-driven and detail-focused HR and Talent Co-ordinator to provide the operational backbone of our HR function.
This role is ideal for someone who enjoys creating order, keeping systems accurate, supporting people through key career moments, and making sure critical HR processes run smoothly and professionally. You will play an important part in delivering consistent employee experience across the full lifecycle, while strengthening compliance, reporting and talent administration.
Why join Digby Wells?
At Digby Wells, you will be part of a business with purpose, where people, growth and contribution matter. This is an opportunity to build strong foundations, support meaningful people processes and work with a team that values professionalism, care, accountability and continuous improvement.
Role purpose
To provide the operational backbone of the HR function through strong administration, co-ordination, systems accuracy, reporting support and employee lifecycle process management.
What you will do
HR administration
- Maintain accurate, complete and audit-ready employee files.
- Prepare contracts, confirmation letters, service letters, termination letters and travel letters.
- Maintain templates, ensuring country relevance and version control.
- Manage employee document control and filing standards.
- HR systems and data integrity
- Maintain accurate employee data on SAGE, Digby Central and TalentLMS.
- Ensure information is updated timeously and accurately.
- Set up and manage alerts for licences, permits, passports, medicals and professional registrations.
- Support system utilisation and training for managers and employees.
Leave and employee lifecycle administration
- Support leave administration, audits, holiday capture, leave provisions and related queries.
- Support onboarding administration and pre-employment documentation.
- Manage offboarding documentation, checklists and system close-out.
- Ensure employee lifecycle records are complete and compliant.
Recruitment co-ordination
- Post adverts and manage recruitment administration.
- Schedule interviews and assessments.
- Arrange references, MIE checks and candidate correspondence.
- Prepare offer packs and support recruitment tracking.
- Support candidate communication and process administration.
Performance and probation administration
- Set up appraisal cycles and manage process reminders.
- Track completion and follow-ups.
- Prepare probation letters and track milestone dates.
- Support reporting on completion, overdue items and trends.
- Reporting and compliance support
- Prepare routine HR dashboards and tracking reports
- Support ExCo, OpsCo and Board report collation.
- Support EE, WSP/ATR, BBBEE and committee administration.
- Prepare minutes, registers, tracker updates and submission support where required.
- Training and committee support
- Maintain training records, expenditure tracking and attendance logs.
- Support induction and onboarding activities.
- Co-ordinate social committee and HR-related meeting logistics where needed.
Requirements
What we are looking for
- We are looking for someone who is highly organised, dependable and accurate, with a strong sense of ownership and follow-through.
- You should be comfortable working with detail, managing multiple moving parts and supporting managers and employees with professionalism and care.
You will likely thrive in this role if you:
- Have experience in HR administration and coordination
- Work confidently across HR systems and databases
- Have strong document control and record-keeping skills
- Are comfortable preparing reports and tracking information accurately
- Communicate clearly, professionally and confidently
- Manage deadlines, reminders and follow-ups consistently
- Take pride in accuracy, confidentiality and high-quality service delivery
Qualifications and Experience
- Diploma or Degree in Human Resources.
- 2–4 years’ experience in an HR administrative or similar role.
- Exposure to HR systems and payroll interfaces is advantageous.
- Working with groups of people from different countries and different cultures.
What We Offer
- Exposure to a broad HR function with development opportunities.
- Supportive and professional working environment.
- Competitive remuneration aligned with experience and role scope.
How to Apply
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