Procurement and Stores Assistant at International School of Tanganyika (IST) – August 2026
The International School of Tanganyika (IST) is a premier International Baccalaureate (IB) Continuum school located in Dar es Salaam, Tanzania. Operating across world-class campuses, IST is a vibrant, diverse community that fosters explorat...
Procurement and Stores Assistant – International School of Tanganyika (IST)
School Overview
The International School of Tanganyika (IST) is a premier International Baccalaureate (IB) Continuum school located in Dar es Salaam, Tanzania. Operating across world-class campuses, IST is a vibrant, diverse community that fosters exploration, learner agency, academic rigor, and compassionate global citizenship.
Position Summary
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Job Title: Procurement and Stores Assistant
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Organization: International School of Tanganyika (IST)
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Job Location: Dar es Salaam, Tanzania
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Start Date: September 2026
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Application Deadline: August 07, 2026 (Close of Business)
Job Purpose
The Procurement and Stores Assistant provides essential administrative, inventory, and operational support to the procurement unit. Reporting to the Accounts Manager, this role oversees purchase requisitions, quotation requests, supplier coordination, goods inspection, and store inventory records in strict adherence to IST’s procurement policies and audit standards.
Key Responsibilities & Accountabilities
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Procurement Operations & Sourcing:
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Process approved purchase requisitions, request competitive vendor quotations, and prepare official purchase orders (POs).
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Follow up with suppliers on order statuses to ensure cost-effective, high-quality, and timely delivery of goods and services.
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Inventory Control & Stores Management:
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Receive, inspect, and verify incoming deliveries against delivery notes, purchase orders, and quality specifications.
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Maintain up-to-date inventory databases, assist with periodic physical stock counts, and report damaged goods or stock discrepancies promptly.
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Supplier Coordination & Administrative Support:
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Liaise with vendors and internal school departments to coordinate delivery timelines and resolve routine purchasing queries.
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Maintain complete, auditable filing systems for procurement records, supplier profiles, and financial documentation.
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Assist in compiling regular procurement status reports while maintaining strict confidentiality of commercial information.
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Candidate Qualifications & Competencies
Education & Experience:
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Educational Background: Diploma in Procurement and Supply Chain Management, Logistics, Business Administration, or a related field (a Bachelor’s Degree is a distinct advantage).
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Work Experience: 2 to 3 years of hands-on experience in procurement, purchasing, storekeeping, logistics, or supply management.
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Tech Proficiency: Advanced skills in MS Office (especially Excel); prior experience working with an Enterprise Resource Planning (ERP) software or inventory tracking system is highly desirable.
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Industry Context: Prior work experience within an international school, educational institution, or service-oriented corporate environment is an added advantage.
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Residency: Must currently be based in Tanzania.
Professional Competencies & Attributes:
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Solid working knowledge of purchasing procedures, inventory controls, and statutory procurement documentation.
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Exceptional organizational, time-management, and multi-tasking skills under tight operational deadlines.
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High degree of accuracy, numerical attention to detail, and uncompromising personal integrity.
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Collaborative team player with excellent written and verbal customer service capabilities.
How to Apply
Prospective applicants based in Tanzania should submit their formal application via email before the deadline:
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Email Address: staffrecruitment@istafrica.com
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Required Documents:
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Formal Cover Letter (in English) detailing your fit and interest in the position.
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Updated Curriculum Vitae (CV) / Resume.
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Contact details (names, addresses, phone numbers, and emails) of three (3) professional referees.
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Closing Deadline: Friday, August 07, 2026 (Close of Business)
How to approach this opportunity
Before applying for Procurement and Stores Assistant at International School of Tanganyika (IST) – August 2026, review the requirements carefully, tailor your CV to the role, and follow the instructions shown in the advert before August 07, 2026 (Close of Business).
- Identify 2-3 requirements from the advert and make sure they are clearly visible in your CV, cover letter, or application message.
- Prepare a short application message that mentions the exact job title and why you fit the role.
- Keep your phone and email active after applying so you do not miss interview or assessment updates.
Tailor your CV before applying
For Procurement and Stores Assistant at International School of Tanganyika (IST) – August 2026, align your CV with the location and role context: Dar es Salaam.
Questions to prepare for
Before interviewing for Procurement and Stores Assistant at International School of Tanganyika (IST) – August 2026, Dar es Salaam, prepare short answers backed by real examples from your experience.
Why do you think the Procurement and Stores Assistant at International School of Tanganyika (IST) – August 2026 role is a good fit for you?
Which of your skills best match this position?
Give an example of an achievement or work challenge you solved.
How would you contribute to the organization if selected?
Which requirement in this advert best matches your experience, and what proof can you share?
How do you organize your work and deliver results within deadlines?
View sample application letter Dynamic draft tailored to this job post. Edit it before sending.
Refer to the letter heading above, I am writing to apply for the Procurement and Stores Assistant at International School of Tanganyika (IST) – August 2026 position. After reviewing the advertised requirements, I believe my skills, experience, and commitment to professional results make me a strong candidate for this opportunity.
My background has prepared me to contribute effectively in jobs. I can bring relevant experience, strong attention to detail, and the ability to work responsibly with teams, clients, and organizational priorities. In tailoring this application, I would highlight evidence related to The International School of Tanganyika (IST) is a premier International Baccalaureate (IB) Continuum school located in Dar es Salaam, Tanzania. Operat....
I am especially interested in this role because it gives me an opportunity to apply my strengths, support the organization objectives, and continue growing professionally while delivering reliable results.
I have attached my CV and supporting documents for your review. I would appreciate the opportunity to discuss how my qualifications match this position before the application deadline of August 07, 2026 (Close of Business).
Thank you for considering my application.
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