Public Health Administrative Specialist (Internal Candidates Only) at U.S. Embassy Dar es Salaam, July 2026

Company: U.S. Embassy in Tanzania

Location: Dar es Salaam

Type: Full time Jobs

Category: Administration JobsPublic Relation Officer Jobs

Public Health Administrative Specialist (internal candidates only)

Job overview

The U.S. Mission in Tanzania is seeking eligible and qualified applicants for the position of Public Health Administrative Specialist in the Centers for Disease Control and Prevention (CDC) office.

Announcement number: DaresSalaam-2026-014

Hiring agency: Embassy Dar es Salaam

Position: Public Health Administrative Specialist (internal candidates only)

Number of vacancies: One

Duty station: Dar es Salaam, Tanzania

Opening date: July 13, 2026

Vacancy time zone: GMT+3

Series/grade: LE-0540-10

Salary: TZS (TSh) 77,198,751 per year

Work schedule: Full-time

Promotion potential: LE-10

Appointment type: Permanent

Telework eligible: No

Supervisory position: No

Relocation expenses reimbursed: No

Travel required: Occasional travel

Security clearance required: Public Trust – Background Investigation

Hiring path: Open to the public

Who may apply: Current employees of the Mission

For USEFM applicants, the FP grade is FP-05, steps 5 through 14. The actual FP salary is authorized by Washington, D.C.

Position summary

This position serves as the Public Health Administrative Specialist for CDC Tanzania’s Global Health Security work.

The job holder will support the Division of Global Health Protection (DGHP), focusing on:

Cooperative agreement and partner management

Operational budgeting and finance

Program support

Office administration

The job holder serves as a liaison between management and operations teams at post and identified headquarters points of contact.

The position requires establishing and maintaining relationships with various groups, including:

National government focal points

Implementing partners

CDC Tanzania personnel

Other U.S. agencies within the Mission

Headquarters-based subject matter experts

Extramural partners

The complete official position description is also available for review.

Major duties and responsibilities

1. Administrative management for cooperative agreements – 40%

The job holder serves as the DGHP cooperative agreement specialist for agreements managed in Tanzania.

Responsibilities include:

Liaising with CDC headquarters and DGHP’s respective grants management teams.

Maintaining a thorough understanding of the purpose, terms, conditions, and responsibilities of cooperative agreement recipients, the Project Officer, DGHP headquarters-based Assistance Management Team, and CDC headquarters Office of Grants Services.

Coordinating across CDC Tanzania to ensure cooperative agreement activities are conducted according to the terms and conditions of the Notice of Award.

Ensuring that U.S. Government funds are appropriately used throughout the cooperative agreement lifecycle.

Working closely with Project Officers and activity managers to provide advice on the soundness of administrative controls contained in proposals, work plans, and budgets.

Ensuring that proper procedures are followed throughout the cooperative agreement lifecycle, including post-award amendments.

Providing technical assistance to implementing partners so they can meet the administrative requirements set out in the Notice of Award.

Advising the DGHP Program Director, Deputy Director, Project Officers, Activity Managers, and implementing partners on fiscal and programmatic reporting.

Ensuring that necessary documents are completed and submitted on time.

Tracking cooperative agreement documents, including quarterly reports, continuation applications, supplemental applications, and financial status reports.

Providing written recommendations and justifications to the CDC headquarters grants office when changes to the program description, Notice of Award, reporting requirements, or other award terms and conditions are necessary.

Working with CDC cooperative agreement systems, tools, and forms and helping implementing partners use those mechanisms.

Developing and maintaining systems that provide timely notification of cooperative agreement deadlines, including Notices of Funding Opportunity, applications, and reporting.

Maintaining monthly and annual calendars of cooperative agreement actions, including site visits, routine training for staff and recipients, and other date-sensitive activities.

2. Program support – 30%

Responsibilities include:

Ensuring effective documentation and tracking for a complex programmatic portfolio involving multiple implementing partners and funding streams.

Working with the DGHP team to maintain effective records in Microsoft Teams and other platforms identified by CDC Tanzania.

Updating and maintaining records in the Grants Solutions Grants Management Module.

Ensuring information in the Grants Management Module is aligned with documentation stored on OneDrive, Microsoft Teams, and other platforms.

Tracking and maintaining records of CDC Global Health Security support by geographical location and project period for easy retrieval.

Supporting interagency partner portfolio reviews by maintaining program management tools used to allocate and track resources provided to in-country partners.

Providing input to U.S. Government staff regarding administrative initiatives and guidance that may improve reporting accuracy and timeliness.

Working with laboratory, surveillance, and emergency management colleagues to ensure programs complement one another’s support and capacity-building activities.

Coordinating and documenting partner management activities for global health security and emergency response.

Coordinating, scheduling, and documenting implementing partner meetings with CDC Tanzania teams and key stakeholders.

Tracking and following up on action items arising from cooperative agreement meetings.

Participating in reviews of implementing partners’ annual work plans and financial reports to ensure technical soundness and responsiveness to CDC strategies and guidelines.

Reviewing and editing program documents for correctness.

Recording and tracking submitted documents and documents due for submission.

Following up with CDC staff and implementing partners regarding required submissions.

Helping program staff arrange meetings with host-country government counterparts.

Assisting with the clearance of project documents through host-country government channels.

Tracking proposals, work plans, progress reports, and internal documents.

Preparing correspondence, reporting cables, and other documents.

Providing logistical support for meetings when necessary.

Drafting accurate and concise reports and routine non-technical correspondence for senior management.

3. Budget management and finance – 20%

Responsibilities include:

Supporting DGHP in formulating and administering annual budgets for funds managed by DGHP Tanzania.

Managing Global Health Security funds, relevant supplemental funding, and other funding sources as necessary.

Preparing projections and tracking management and operations spend plans and programmatic budget plans.

Analyzing expenditure by activity regularly, including during mid-year and end-of-year budget reviews.

Comparing annual budget projections with actual expenditures, making adjustments, and reporting discrepancies.

Advising the DGHP Program Director about funds that may be available for new activities or possible funding shortfalls.

Coordinating with the CDC Tanzania Finance Team, DGHP Headquarters Finance Team, other DGHP branches and offices, and relevant CDC Centers, Institutes, and Offices.

Ensuring budgets are properly formulated, maintained, and executed.

Remaining current on fiscal requirements associated with a diverse and complex funding portfolio.

Responding to operational budgeting data requests in collaboration with the CDC Tanzania Finance Team.

Supporting the timely and effective management of unliquidated and undelivered obligations.

Monitoring post-held balances and proactively recommending spend-plan management actions to DGHP Tanzania leadership.

Helping cooperative agreement partners understand award budget categories.

Reviewing partner budget requests to ensure that proposed costs are allowable, allocable, and reasonable.

Providing financial advice and monitoring implementing partners’ financial reporting to CDC headquarters for timeliness and accuracy.

Conducting periodic pipeline analyses and reporting the findings to program management staff.

4. Administrative support – 10%

Responsibilities include:

Liaising with the Finance Team, Cooperative Agreement Management Team, Embassy teams, and other interagency teams as necessary.

Maintaining a stakeholder list containing pertinent contacts from the Ministry of Health and international partners.

Maintaining the program calendar.

Ensuring that reporting deadlines and requests for programmatic information are addressed on time.

Helping the DGHP team compile documents for performance audits, reports, project and program evaluations, and program reviews.

Coordinating logistics for routine and special events, including meetings, conferences, training programs, and visits from high-level delegations.

This position description does not state or imply that these are the only duties assigned to the incumbent. The incumbent will be required to perform other duties assigned by the agency or supervisor.

Education requirements

Applicants must have a bachelor’s degree in one of the following fields:

Public Administration

Business Administration

Accounting

Public Health

International Development

A related major

Applicants must address this requirement in the Education section of their Electronic Recruitment Application (ERA).

Experience requirements

Applicants must have at least five years of progressively responsible administrative management experience in a public health or international development environment.

The required experience must include:

Administrative management of acquisitions, grants, contracts, or cooperative agreement documentation and reporting

File management

Working or interfacing with external clients

Applicants must address this requirement in the Major Duties and Responsibilities section of their ERA application.

Language requirements

Applicants must have:

Level 4 fluent speaking, reading, and writing ability in English

Level 4 fluent speaking, reading, and writing ability in Swahili

Language proficiency may be tested. Applicants must address these language requirements in their ERA application.

Job knowledge

Applicants must have:

Detailed knowledge of management principles, guidelines, and procedures related to administering grants and cooperative agreements.

Detailed knowledge of related audit and accounting requirements.

Detailed knowledge of Tanzania’s operational environment.

A good understanding of host-government laws and regulations concerning public health-related implementing agreements.

General knowledge of routine health information systems in developing countries.

Knowledge of public health administrative systems.

Applicants must address these requirements in the Major Duties and Responsibilities section of their ERA application.

Skills and abilities

Applicants must possess:

Good oral and written communication skills.

The ability to prepare clear and concise documents, reports, program guidelines, and policy guidelines.

The ability to deliver oral presentations on programmatic matters.

Excellent interpersonal skills for coordinating with U.S. Government colleagues and implementing partners and fostering cooperation.

Demonstrated ability to multitask in a highly detailed and fast-paced working environment.

The ability to assess problems and develop realistic solutions.

The ability to plan and monitor budget expenditures to meet program needs.

Intermediate-level ability in word processing, spreadsheets, and databases.

Fast and accurate keyboarding skills.

The ability to perform higher-level mathematical calculations for reporting purposes.

Applicants must address these requirements in the Major Duties and Responsibilities section of their ERA application.

Security and medical requirements

All selected candidates must be able to obtain and maintain:

A security certificate

A medical certificate

Selected candidates will be subject to:

A background investigation

A pre-employment medical examination

The selected candidate must be able to begin working within a reasonable period after receiving agency authorization and the required clearances and certifications. Failure to do so may result in the candidate’s application being discontinued.

Evaluation process

Applicants will be evaluated against the qualifications and requirements stated in the vacancy announcement.

Applicants may be required to complete a pre-employment language or skills test.

The application must address all the position’s qualifications and requirements, including:

Education

Experience

Language ability

Knowledge

Skills

Other listed abilities and requirements

Failure to complete the application form or submit all required documents may result in disqualification.

Benefits

The U.S. Mission in Tanzania offers a compensation package that may include:

Health benefits

Separation benefits

Other applicable benefits

Eligible Family Member applicants should discuss benefits with the Human Resources Office. The Human Resources Office assigns the pay plan, which is confirmed by Washington, D.C.

Hiring preference selection process

Hiring preference is extended to eligible and qualified applicants in the following order:

Appointment Eligible Family Member or U.S. citizen Eligible Family Member who is a preference-eligible U.S. Veteran

Appointment Eligible Family Member or U.S. citizen Eligible Family Member

Foreign Service employees on Leave Without Pay and Civil Service employees with reemployment rights

Applicants must accurately describe their status in the application. Failure to do so may result in a determination that the applicant is not eligible for hiring preference.

Documentation for preference-eligible U.S. Veterans

U.S. citizen Eligible Family Member applicants claiming preference-eligible U.S. Veteran status must submit applicable documentation, such as:

The most recent DD-214, preferably Member Copy 4

A letter from Veterans Affairs confirming a current service-connected disability

Equivalent documentation

Certification from the relevant branch of the armed forces

A certification must confirm that the service member is expected to be discharged or released from active duty under honorable conditions within 120 days after the certification is submitted.

The certification letter must:

Be printed on the letterhead of the appropriate military service branch.

State the applicant’s military service dates, including the expected discharge or release date.

State the character of service.

Acceptable documentation must be submitted for the hiring preference to be granted.

The preference for Foreign Service employees on Leave Without Pay and Civil Service employees with reemployment rights applies to all qualifying employees with reemployment rights to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, and related terms, applicants should review the 3 FAM 7210 Definitions.

Additional employment considerations

For EFMs, USEFMs, and AEFMs

Current employees who used a hiring preference to obtain employment and are within their first 90 calendar days of employment are not eligible. This restriction does not apply when the hiring mechanism is temporary or the work schedule is intermittent or irregular.

Candidates with hiring preference who have already accepted a conditional employment offer cannot receive a second conditional offer unless they first withdraw their candidacy for the initial position in writing.

For Locally Employed staff

Current employees serving a probationary period are not eligible.

Current employees whose latest Employee Performance Report shows an Overall Summary Rating of Needs Improvement or Unsatisfactory, or an MBC score below 100 points, are not eligible.

How to apply

Applicants should visit the U.S. Mission employment page and click the “Apply to This Vacancy” button on the vacancy page to begin the application.

An instructional video explaining how to apply is available through the official vacancy page.

Applicants must:

Address all relevant employment experience.

Include their educational qualifications.

Include all language abilities, including English.

Address all job-related skills and requirements.

Submit a complete application before the closing date.

Applicants may edit their applications at any time before the vacancy closes.

Failure to submit a complete application by July 27, 2026, may result in disqualification.

Applicants may contact the Human Resources Office for a copy of the complete position description or to request reasonable accommodation.

Required documents

All applicants must upload every applicable document. An incomplete application will be disqualified.

All applicants must submit:

Work permit, if applicable

University degree

University transcript

Proof of citizenship

Resume or CV

Eligible Family Member applicants must also submit:

Copy of the sponsor’s travel orders or assignment notification, or an equivalent document

Passport copy

DD-214 Member Copy 4, Veterans Affairs letter, or other supporting documentation, if applicable

SF-50, if applicable

Next steps

Applicants who are shortlisted and invited to complete a language or skills test, or who are selected for an interview, will be contacted by email.

Contact information

Office: Human Resources Section

Telephone: 022-229-4148

Email: DAR-Recruitment@state.gov

Employment website: https://tz.usembassy.gov/embassy/jobs/

Marketing statement

Applicants are encouraged to review the Eight Qualities of Overseas Employees before applying.

Equal employment opportunity

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.