Administration Officer – Hotels at Jhpiego Tanzania
Experience Required: Minimum 6 years of progressive experience in administration, travel/hotel coordination, facilities, or office operations (NGO or international private sector background preferred)
Jobconnect analysis
The requirements below come from this advert. The accompanying CV suggestions are Jobconnect advice, not additional employer requirements.
Selected requirements and CV evidence
| Advertised requirement | Suggested evidence, if applicable |
|---|---|
| Education: Bachelor’s degree in Business Administration, Public Administration, or related discipline. | Give the exact qualification, institution and completion status. If your qualification differs, check whether the employer accepts an equivalent. |
| Experience: 6+ years in administrative, office management, facilities, or travel/hospitality logistics roles. | List relevant roles with month and year dates, and describe the work that matches this experience requirement. Do not count overlapping roles twice. |
| Languages & Technical Skills: Professional proficiency in English and Kiswahili; basic computer proficiency and PABX system operation experience. | Describe a real task in which you used this language or communication skill, such as a report, presentation or customer interaction. |
| Soft Skills: High integrity, confidentiality, strong multi-tasking skills under deadline pressure, and proactive problem-solving. | Choose a real example matching this specific requirement. Explain your task, your own action and the outcome; include tools or scale only where you can substantiate them. |
Application readiness checklist
- Advertised closing date: Sep 11, 2026. Check the employer instructions for the closing time.
- Use the application channel linked in this advert and check that the role and employer match before sending documents.
Position: Administration Officer – Hotels
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Employer: Jhpiego Tanzania (Johns Hopkins University Affiliate)
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Duty Station: Dar es Salaam, Tanzania
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Reporting To: Senior Operations Manager
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Experience Required: Minimum 6 years of progressive experience in administration, travel/hotel coordination, facilities, or office operations (NGO or international private sector background preferred)
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Education: Bachelor’s degree in Business Administration, Public Administration, Management, or a related field
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Date Posted: September 4, 2026
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Closing Date: September 11, 2026
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Job ID: 143473
Role Overview & Key Responsibilities
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Hotel & Travel Management: Oversee hotel bookings, rates renegotiation, vendor contracts, and database updates on internal systems (
my.jhpiego.org); process purchase orders (POs), conduct monthly statement reconciliations, manage VAT refund attachments, and coordinate with finance to close unpaid POs in QuickBooks across central and zonal offices. -
Office & Facilities Operations: Supervise support staff (security and cleaners), maintain physical office infrastructure, manage utilities, handle office equipment maintenance/repairs, and ensure building safety and asset protection.
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Front Office & Administration: Oversee incoming mail/invoices, maintain reception standards, operate PABX systems, manage office supply inventory, and coordinate with procurement to align with program plans.
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Vendor & Compliance Oversight: Monitor service provider performance, track after-sales service agreements, and enforce donor/organizational compliance standards.
Qualifications & Competencies
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Education: Bachelor’s degree in Business Administration, Public Administration, or related discipline.
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Experience: 6+ years in administrative, office management, facilities, or travel/hospitality logistics roles.
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Languages & Technical Skills: Professional proficiency in English and Kiswahili; basic computer proficiency and PABX system operation experience.
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Soft Skills: High integrity, confidentiality, strong multi-tasking skills under deadline pressure, and proactive problem-solving.
How to Apply
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Submission Requirements: Upload a single compiled document containing your Cover Letter, Resume/CV, and References.
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Deadline: September 11, 2026.
Jobconnect application guidance
Before applying for Administration Officer – Hotels at Jhpiego Tanzania, review the requirements carefully, tailor your CV to the role, and follow the instructions shown in the advert before Sep 11, 2026.
- Identify 2-3 requirements from the advert and make sure they are clearly visible in your CV, cover letter, or application message.
- Prepare a short application message that mentions the exact job title and why you fit the role.
- Keep your phone and email active after applying so you do not miss interview or assessment updates.
CV hints for this job
For Administration Officer – Hotels at Jhpiego Tanzania at Jhpiego Tanzania (Johns Hopkins University Affiliate), align your CV with the location and role context: Dar es Salaam, Tanzania.
Interview preparation
Jobconnect practice questions, not confirmed employer interview questions. Base your answers on your own experience.
Advert requirement: Education: Bachelor’s degree in Business Administration, Public Administration, or related discipline. How does your education or training match this requirement? Give the exact qualification, institution and completion status. Do not assume an alternative qualification is accepted.
Advert requirement: Experience: 6+ years in administrative, office management, facilities, or travel/hospitality logistics roles. Which roles or assignments demonstrate the experience requested here? Explain the dates, your responsibility, your actions and the outcome. Do not count overlapping periods twice.
Advert requirement: Languages & Technical Skills: Professional proficiency in English and Kiswahili; basic computer proficiency and PABX system operation experience. Which roles or assignments demonstrate the experience requested here? Explain the dates, your responsibility, your actions and the outcome. Do not count overlapping periods twice.
Advert requirement: Soft Skills: High integrity, confidentiality, strong multi-tasking skills under deadline pressure, and proactive problem-solving. How would you demonstrate this requirement using a specific example from your work or training? Describe the task, your actions, relevant tools and outcome. Be clear about anything you have not yet done.
General practice What would you want the employer to clarify about this advert? Prepare a question about something genuinely unstated. Do not assume pay, benefits or working arrangements.
General practice What would you need to learn to perform this role well? Explain any gap honestly and the practical steps you would take to learn.
View sample application letter Dynamic draft tailored to this job post. Edit it before sending.
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Refer to the letter heading above, I am writing to apply for the Administration Officer – Hotels at Jhpiego Tanzania position. After reviewing the advertised requirements, I believe my skills, experience, and commitment to professional results make me a strong candidate for this opportunity.
My background has prepared me to contribute effectively in work relevant to Administration Officer – Hotels at Jhpiego Tanzania. I can bring relevant experience, strong attention to detail, and the ability to work responsibly with teams, clients, and organizational priorities. In tailoring this application, I would highlight evidence related to Education: Bachelor’s degree in Business Administration, Public Administration, or related discipline. Experience: 6+ years in administrative, office.
I am especially interested in this role because it gives me an opportunity to apply my strengths, support the organization objectives, and continue growing professionally while delivering reliable results.
I have attached my CV and supporting documents for your review. I would appreciate the opportunity to discuss how my qualifications match this position before the application deadline of Sep 11, 2026.
Thank you for considering my application.
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